Event Management Solutions
for Banquet Facilities, Venues, and Caterers
Whether your banquet facility or event venue offers one room or 100, event planning has many moving parts. From food, to linens and decor, to entertainment and dance floor configuration, there’s a lot to remember and keep track of, especially when planning weddings, parties or corporate events months or even years in advance. While there are many out-of-the-box software solutions for event management, most are too convoluted and generic to be useful. A software solution customized to your banquet hall configuration—specific to all of the possible indoor and outdoor event options at your property—that also reflects and tracks your operational tasks and communication needs sounds like a godsend, right? We can make that a reality.
Common event Management Challenges
- Industry-specific systems are usually designed for event management companies and not well suited for individual clubs and banquet facilities
- These systems can’t adequately manage a facility’s fixed assets (rooms, lawns, tented areas, decks, and other spaces) or provice at-a-glance which areas are available at any given date and time
- Ineffective workflows to track potential venue rentals from interest, to tour, to quote, to deposit, to booking
- Handwritten contracts and files that are clumsy and open you up to mistakes
- Missing repeat sales opportunities because there’s no central flagging system to contact and rebook
P2 Automation
Solutions for
Event Management
Simplified Software Customized to Your Facility
Your xRM software reflects your rooms, outdoor spaces, and configurations, designated by the names you use for each space to improve clarity and lessen confusion.
Pre-planning and Day-of
Screens give you the information you need when you need it. Easily access checklists, contracts, ready-to-fill documents, agendas and invoices on-demand.
Repeat Info in Customized Fields
Since you ask each customer the same questions every time you book an event, your new system has the fields you need for consistent data collection.
More Accurate Reporting
Track the data that matters to your business. Do you need to know how many Venetian Tables you’ve booked or high-dollar Prime Rib meals? That information will be at your fingertips.
Industry Knowledge
P2 Automation understands event management. Utilize our expertise to revolutionize your operation.
Marketing Integration
Generate sales emails to keep in touch with prospects and longtime customers.
Flag Repeat Events/Customers
Do some of your customers book recurring events or annual celebrations? Your system remembers key customer dates so you don’t have to. It can even reach out to those customers with marketing emails to help generate repeat business.
Last-Minute Changes and Time Overruns
If an event goes into overtime, your system will help adjust costs for staffing, food, and other expenses.